The Project Management Professional (PMP) exam is created and administered by the Project Management Institute (PMI). Many organizations, like Project Management Training Institute (PMTI), offer training and even offer testing. The exam tests one’s ability to understand the contents of the PMBOK®, the Project Management Body of Knowledge®.
The exam is a relatively transparent affair if you know where to look.
At PMTI, we’ve taken the time to gather a lot of the information that you need.
This is a very brief guide to the exam and what to expect.
Domains and content in the PMP Exam
The exam is divided into separate knowledge areas that represent that phases of a project that the project manager (PM) is in control of. PMI releases a breakdown of the percentages of the exam that are dedicated to each stage.
Each knowledge area will test your knowledge of the process group at that part of the project: initiation process group, planning process group, executing process group, monitoring & control process group, and closing process group. Each process group define the competencies that one needs to pass the exam.
|IV||Monitoring & Controlling||25%|
The PMP Exam Content Outline
- Initiating – 13% – The basic skills that are being tested in this section are analytical skills, benefit analysis techniques, elements of the project’s charter, proper use of estimation tools, and strategic management. All of these skills are required as part of the initial part of a project.
- You are given information to do a project assessment.
- You need to identify key deliverables
- Do stakeholder analysis
- Identify high-level risks, assumptions, and constraints
- Develop project charter
- Get charter approval from the sponsor
- Do a benefit analysis for the stakeholders
- Share charter with stakeholders so everyone knows what to expect
- Planning – 24% – The skills that you’ll be tested on in this portion are things like change and cost management skills, communications and procurement planning, scope deconstruction tools and management planning, as well as a variety of other assessments and plans, including the important workflow diagramming.
- You will need to be able to review and asses project requirement, constraints, and assessments with stakeholders
- Scope management planning using accepted techniques
- Create a cost management plan
- Put together a project schedule
- Develop human resource management plan
- Create a communications plan
- Design a communications plan
- Have a change management plan
- Develop a risk management plan
- Conduct a kick-off meeting and start the project
- Executing – 31% – In this section, you need to make the plan happen. The key elements are continuous of processes, contract management, project budgeting tools, quality standard tools, and vendor management techniques.
- Follow your procurement and human resources plans
- Keep task management on track
- Ensure that quality management plan is executed completely
- Manage flow of information
- Follow risk management plan to implement approve actions
- Keep up your relationships with the stakeholders
- Monitoring and Controlling – 25% – Section IV will be the part where you track performance and measure the entire process. You’ll need to show an understanding of analysis techniques, like LEAN, control limits, such as thresholds and limits, and the use of EV, CPM, PERT, and Trend Analysis. Risk identification and analysis and response are all part of this section.
- Tools and techniques of performance measurement
- Follow the change management plan successfully
- Ensure that deliverables meet quality standards
- Track risk by tracking exposure
- Review the issue and take any actions needed
- Ensure that procurement is on track with the plan
- Closing – 7% – Closing out the project will require that archiving practices are followed, that there is compliance at every level of the project and that contracts are properly closed out. Feedback, performance measurement, transition planning techniques and more are all part of the closing and will be tested.
- Get stakeholder acceptance of the deliverables
- Transfer ownership to meet the guidance of the plan
- Get closure from financial, legal, and administrative sections
- Prepare a final project report and distribute to stakeholders
- Gather lessons learned and archive for future use
- Archive project documents and materials in accordance with accepted practice and legal requirements
- Get feedback from the stakeholders to ensure satisfaction
PMI lists a number of skills that are necessary to accomplish all this. While there is a large number of PM specific skills, many of the skills that they list are simply good management skills for any member of a team.
Skills like business acumen, conflict resolution, and interpersonal skills are among this list.
More than simply passing the PMP exam, these are skills that one must have to do well as a project manager. At the core of every great project is the fundamental skills of a truly talented manager.
Using this PMP exam content outline, you should be successfully navigate each section of the test.
A Few Simple Facts about the PMP Exam Knowledge Areas
Here are a few more things you need to know:
- There are 200 questions. There are divided into the percentages that you see above.
- There are 175 actual test questions and 25 pretest questions that are unscored. This means that your actual score is based on 175 questions.
- You have 4 hours to complete the exam.
- The purpose to the pretest questions is to allow PMI to monitor the performance of the questions before they’re added to the test permanently.
The exam for PMP is the most difficult and detailed exam of its kind. There are other exams and certifications, but this is the state of the art. There are only around 800,000 certified PMPs in the world, in spite of tens of thousands of working project managers.
A PMP certification sets you apart as someone who not only knows the job but understands the set of global standards that have been created. You are able to work anywhere on the planet accomplish the job with teams from anywhere on the planet.
Personally, PMP certification can increase your salary and your job security. It’s also a powerful tool for getting hired on a gig-basis, allowing you to be a freelancer.
The fastest way to success with the PMP exam
The best way to be sure that you pass the PMP exam is to work with a training program that can make sure that you’re ready for the exam when you walk in. The PMBOK®
is thorough, but somewhat dry. Learning with a great training program can make the PMBOK® come to life.
AT PMTI, we have our PMP boot camp. It’s a 4-day program that takes you right up to your testing date. The advantage is that everything you’ve learned is fresh in your mind. Go to www.4PMTI.com to learn more and get started.
Yada is not just the leader of the Project Management Training Institute (PMTI). He helped to write significant portions of the project management standards worldwide. He is helping PMI right now in reviewing, directing, and leading the development of the 7th edition of the PMBOK(r) Guide to incorporate the most monumental changes to project management standards in 35 years. He shares his wisdom with readers via the PMTI blog.