Yad Senapathy, PMP May 16, 2023
Table of Contents
Project integration management is associated with the manner of merging every single section of a particular project, starting from the induction to the end, to assure that task aims are reached. It includes incorporating several forms of project management processes and making them suit the strategic move of the association.
Project integration management is very important because it is a catalyst for guaranteed project success and enhanced efficiency. Furthermore, it facilitates healthy communication inside the organization and across every time, and it manages risks that are just around the project. Moreover, it aids in boosting overall adaptability.
The benefits of project integration management are elevated client planning, enhanced communication and cooperation, and realistic allocation handling. Additionally, it enables consistent tracking and planning and resource distribution abilities.
The process of project integration management begins with setting up a project charter, followed by the building of a project management plan. The conduct of project execution and handling of project knowledge is done after the project management plan has been crafted. The project manager is tasked to monitor and control project work and incorporate change control during the whole execution of tasks. It then ends the project in which it is determined if every task is done well and each member has been able to produce high-quality outputs.
A project manager is able to succeed with the assistance of a project manager. A project manager is assigned to build clear assignment objectives, develop an all-encompassing task plan, and provide effective communication to every member. Furthermore, it is tasked to facilitate group activities and conduct quality management for every output of each member.
Project integration management is the technique of combining all the varying characteristics of a duty to guarantee that it is entirely finished. Project integration management comprises merging all the distinct project management methods, which involves planning, performing, evaluating, and controlling, and integrating them into a cohesive and coordinated whole.
The main aim of project integration management is to guarantee that the project is able to satisfy its set objectives, is completed promptly, and with the demanded degree of quality. It determines and handles project dependencies, integrates the various project elements and ensures that they work together smoothly, and supplies overall guidance and leadership to the project team. It is a vital component of an organization to keep it integrated, especially during complex assignments and tasks.
There are a lot of duties that project integration management does for the benefit of the organization. Firstly, it coordinates all the diverse elements of a project. The elements demanded to be coordinated are activities, resources, and timelines, to assure that they are working together efficiently. The coordination aids in guaranteeing that the project has been able to meet the essential criteria set by the organization.
Secondly, effective communication is another task that project integration management fulfills. Project integration management aids in making sure that all stakeholders are always given the correct details about the improvement of the project. It is one of the most crucial project integration management processes since it involves updates, milestones, and any modifications to the project plan. Project integration management guarantees that everyone is aligned and working toward the same objectives by effectively communicating with stakeholders.
Thirdly, planning is included in the regular things that project integration management does. It demands crafting a project management plan that summarizes the goals, timelines, resources, and risks of the project. The plan has the intent of being the roadmap of the project group and aids in making sure that every member comprehends what they are required to do and by when.
Fourthly, project integration management participates in risk management which is regarded as a critical function of it. It identifies possible risks, creates risk mitigation actions, and evaluates the project to determine any new risks that are anticipated to occur. Project integration management helps ensure that the project is finished with the lowest degree of disruption and satisfies the anticipations of the stakeholders by handling the risks efficiently.
Lastly, leadership is a usual responsibility that project integration management must act upon. The project integration management must have strong leadership skills to guarantee that the project group is able to work in an effective and efficient manner. It delivers advice and suggestions to group members, fixes misunderstandings, and inspires the group to reach the aims of the project.
The importance of project integration management is seen in its ability to keep the particulars of the assignment integrated. It aids in making the task group achieve the success of the assignment. The proper integration facilitated by the management team makes sure that the assignment is not subject to delays, cost overruns, and a lack of direction, which are the factors for failure.
Furthermore, it keeps communication open to everyone for discussions and inquiries. Project integration management makes sure that those important people in the assignment are receiving the details they are asking about to prevent misinterpretations and miscommunications, and guarantees that every personnel is aligned and executing efforts for similar objectives.
Moreover, project integration management delivers a foreseeable direction. It creates plans that contain the aims, deadlines and timelines, accessible resources, and probable risks. The plan guides the whole group to only one important thing, which is success.
Additionally, it enhances project handling. Project integration management is involved evaluating and handling the group’s work to make sure that the assignment is still on track and within the allocated resources. It is able to aid assignment managers in determining probable concerns early on and creating required adjustments.
The project manager is the person who operates project integration management. It is the person who is obliged to assure that all the assignments in the given project are efficiently merged. It contains the time when modifications are demanded to these activities due to alterations in assignment requirements, external factors, and real project performance. The project manager is authorized to craft plans or participate in creating them to decrease the possible chances of failure as the assignment progresses. Furthermore, it is accountable for disseminating relevant data about both the positive and negative things within the progress of the assignment. A project manager is a necessary person that secures the accomplishment of the assignment within the specified time.
The project integration management process is the approach of incorporating all the varying areas of an assigned task into a unified whole. It is a procedure that aims to merge the different departments or teams of an organization to work on one goal.
Setting up a project chart is the first step by which the purpose, scope, and aims of the project are pictured. A project charter is set up to provide a good overview of the important things about the assigned task, and it serves as formal proof that the task has already begun.
Establishing a project management plan is the phase of crafting the basis for the task. A project management plan is a document that provides a platform for the illustration of the techniques, strategies, and processes that are about to be executed during the entire project.
Conducting project execution is where the performance of the processes starts to accomplish the goal. The personnel tasked with their different assignments are doing their actual performance to reach their own respective goals for a particular timeline.
Handling project knowledge is the phase of current information usage facilitated by the managers and acquiring a new set of additional information to reach the intended goal. It offers excellent support for the group to produce new ideas or solve complex issues.
Incorporating change control is the technique of project managers to assuring that any alteration proposals when it comes to budget, time, resources, and other components are monitored and controlled as much as possible. Project changes are causative agents for more complex tasks for project managers, and they result in failure if they are not maintained regularly.
The ending of the project seems like not a part of the process, but it is an important portion of it. It is executed once the project assignment is completed and the results are of great quality already. It is capable of identifying project successes, concerns, and lessons obtained.
Setting up a project charter is the activity that illustrates the intent, range, and aims of the assignment. A project charter is a paper that supplies a summary of the pertinent facts about an assignment and has the role of being a standard approval for the assignment to commence. Setting up a project charter is the first stage since it is where the entire direction of the assignment is determined, which is treated to be the stepping stone of the process.
The procedure commences with the first phase, which is defining the project and is followed by deciding the project manager and the group. The second phase includes the development of a project management plan and a definition of the project scope. The third phase is the determination of stakeholders and the identification of victory standards.
Establishing a project management plan is a vital phase in the full approach of management planning. A project management plan is a record that gives pictures of the strategy, techniques, and procedures that are intended to be utilized to handle an assignment from the beginning up to the conclusion. It is the act of identifying the deliverables of the assignment, valuable benchmarks, timelines, and other in-demand components for estimating success. Furthermore, it is the step where project managers and group leaders split the assignment into chunks of milestones or steps, which supplies a work-breakdown system. It makes a significant resource for making decisions and handling risks to manipulate the assignment.
Conducting project execution is the actual act of doing the assignment plan. It is where the group works on the assignment plan by obeying the functions and executing tasks to reach the intended results promptly and within the allocated resources. The process is where the managers of the group partake in task handling, scheduling of stakeholder meetings, discussion, and integration, analysis of updates and reports, and resource management. It highly impacts the successful incorporation of assignment functions. The aim of assignment performance is that each resource in the project plan and service characterization is effective and productive, and partnership is the most significant.
Handling project knowledge is the step of utilizing the present data by the managers and obtaining new or extra details to reach the set business goals. It supplies good support for the entire team to produce new ideas or fix complicated problems, which is very beneficial, especially if executed excellently. The process of incorporation guarantees that each participant of the group has an idea of what they are required to know and when they are required to know it. The expertise newly obtained within the implementation of the assignment is able to extend the intellectual wealth of the organization. It elevates the worth of learning exchange and induces innovation inside the company.
Monitoring and controlling project work is the strategic move of the group and the managers to keep everything in the right place and on the correct path. Project integration management attempts to assure that there is collaboration in all the sites of the assignment, which include communication, time, coverage, budget, quality, members, risk, procurement, and stakeholders. The assignment work must be cautiously evaluated and supervised to guarantee adherence to the project management plan. Managers regularly execute earned value analysis to identify the fund and schedule of the assignment. The assignment is able to become stable and operational if these factors are monitored and adhere to the project charter.
Incorporating change control is the approach of managers in guaranteeing that any modification request in terms of funds, time, and resources, among others, are curved to the degree feasible. Project alterations induce complicated tasks for managers and sometimes cause failure if these are not managed properly. The change control committee must check the alterations to identify options and solutions. They must investigate how a piece of alteration imposes an impact on the assignment. The incorporation of modifications with the ongoing activities of an assignment is essential for positive delivery to consumers.
Ending of the project is done after the job assignment is finished and the desired results are taken by the client. It is the final step, and it is one of the most challenging since there is a lot of stuff to accomplish to complete the assignment. The group heads and managers first do a proper and authorized check of the assignment. It is able to determine assignment successes, issues, and learning acquired to enhance approaching opportunities. The accomplishment of the assignment supplies a reference for the performance of consequent assignments and the rationalization of the integrated project management system.
The benefits of project integration management are listed below.
Elevated client planning: Integrated project management solutions supply a space to store client details and do client planning activities. There are activities like product proposals, market releases, and quotes, among others. Each worker is given a ticket to a distributed database where the past records are accessible, which aids in answering promptly client questions or obtaining perspectives.
Elevated Communication and Cooperation: Crafting a hub for the internal group to log and share comments, concerns, advice, records, specification, and files help communication and collaboration. The creation of a hub provides a platform for immediate decisions in relation to the timeliness, dependencies, outstanding workloads, and any other assignment requirements are able to be made in collaboration with each other. Furthermore, project integration management supplies higher visibility on the phases of assignment and its current standing. Elevated communication and collaboration boost transparency in the workplace and result in a faster pace and sending out of assistance.
Realistic Allocation Handling: Project integration management aids in monitoring funds in any phase in the entire duration of the assignment, from the partial statement of the task to deployment. It delivers access to realistic details of the actual spending metrics, which aids in determining how the actual spending compares to the intended spending and allocated funds.
Constant Tracking: Seamless data flow from all areas of the business is allowed by enabling the project integration management to collaborate with the ERP. The system delivers the latest details on the usage of resources and if the target deadline has been reached or not.
Planning and Resource Distribution Abilities: Project integration management maintains updates on what materials are being utilized and what are the future needs. The data enables excellent work productivity as the technicians and managers are able to track resource bottlenecks prior to their bad influence on the assignments.
The areas for project integration management that are being overseen by project managers are schedule, cost, scope, quality, resources, risks, changes, and stakeholders. The role of a project manager is to guarantee that every single process that is being performed by a group member is incorporated.
A schedule is a system of the series of things needed to be done to achieve the intended goal set by the group. It has the description of the task, the date or time by which it must be executed, and the team assigned to it. It is made by the project manager, and it is being maintained by it.
Cost is the monetary fund that must be utilized to fuel the progress of the task and finish it. It allocates a budget for purchases during the execution of the assignment. The creation of the project fund is facilitated by the project manager.
The scope is the reach and limitation of the assignment being performed by the group. The things that are required to be executed and omitted are included in the scope. The project manager is accountable for making sure that the execution of processes does not exceed the limitation.
Quality refers to the level of excellence of the output produced by the group that is able to satisfy or exceed the anticipation of the clients. It has been given high importance because it is the basis of the acceptance or rejection of the clients. The role of the project manager in quality is to make sure that the assignment is done and delivered within the given time period and that the desired quality has been achieved.
Resources refer to the people, materials, equipment, and facilities necessary to complete the assignment successfully. It is concerned with the proper funding and usage of accessible resources to keep the process seamless. The role of the project manager is to check, distribute, and monitor the resources for them to be utilized to their full potential.
Risks are unpleasant happenings or instances that are capable of causing harm to the processes of the assignment. The possible things that are about to happen if it is not mitigated are delays, overspending or shortage in funds, and failure. The project manager must handle the risks by crafting a risk management plan.
Changes are the aspects of project integration that refer to the alterations happening or about to occur. They are caused by internal and external factors and impose either positive or negative results. The project manager is obliged to monitor and control the changes that are occurring within the duration of execution.
Stakeholders are people or teams who are interested in or have participated in the assignment and possess an influence on it. The usual components of stakeholders are the project group, project sponsor, clients, suppliers, and shareholders, among others. The responsibility of the project manager is to ensure that the stakeholders are determined and engaged.
The schedule is the first area that is being overseen by the manager of the project. It is the timeline that gives an overview of the succession of tasks and actions demanded to reach the aims of the assignment. The schedule serves the purpose of being the blueprint for the project group to obey and aids in guaranteeing that the assignment is able to be accomplished within the set deadline.
The project manager is the one who is obligated to craft the task schedule, which involves identifying the beginning and conclusion dates for every activity and calculating each duration. Furthermore, it includes determining task reliance and required paths and distributing resources.
The schedule of the assignment must be checked by the assigned manager consistently to guarantee that it is still precise and abides by any alterations to the project coverage, funds, or timeline. Excellent schedule management is significant for the accomplishment of the assignment, mainly because delays or missed deadlines have impactful consequences for the outcomes and satisfactory rate.
Cost is the financial resources needed to finish the assigned task satisfactorily. Handling of cost is a significant area, mainly because assignments must be accomplished within the duration of allocated funds. The project manager is accountable for crafting a project fund, which overviews the calculated expenses for all assigned tasks and actions. The fund includes expenses for labor, materials, and equipment, among others to finish the assignment.
Appropriate management of cost must be done regularly to ensure that the project is still within the capacity of the funds. The management is done through the tracing of real costs, comparison to the funds, determination of any expense overruns, and implementation of corrective actions when needed.
It is very important to execute the management greatly to avoid causing a negative influence on the financial health of the organization.
The scope in project integration management is the particular boundaries and aims of the project. It overviews what is included and not from the task and supplies a comprehensive understanding of what the project group is anticipated to execute. It must be overseen by the project manager in order to develop and manage it properly.
It includes defining project objectives, determining stakeholders, and identifying the demands of the project. The project scope records are utilized to deliver the objectives and boundaries of the project to each stakeholder, which include the project group, sponsors, and clients.
The project manager must assure that the project is not crossing the limit of the defined scope by keeping an eye on it and manipulating any alterations to project requirements and aims. Good handling of the scope has influential results for project timelines, funds, and outcomes.
Quality pertains to the degree to which the project deliverables satisfy the demands and anticipations of stakeholders. The management of quality is a crucial area of project management, as projects must be accomplished to a desirable level of quality to satisfy the stakeholders. Quality is managed through a method called quality assurance, which involves determining quality standards, crafting a quality management plan, doing quality control, defining and addressing quality concerns, and consistently enhancing the quality of the project.
Project managers are able to assure that the project is sent out within the deadline and possesses the desired characteristics by handling quality in project integration management. It aids in building trust and confidence among stakeholders, which imparts to the success of the assignment and the organization.
The resources are the people, instruments, tools, materials, and facilities demanded to accomplish an assignment completely and successfully. The handling of resources is a crucial area of project integration management, mainly because the effective allocation and usage of resources are able to significantly influence the success of the project.
Effective resource management must determine the resources required to be able to apply them in the project in an effective and optimized manner. The process estimates the time and effort needed for each task within the assignment and identifies the kinds of resources intended for those tasks. The resources have three components which are human resources, physical resources, and material resources.
The risks in project integration management are the unfortunate occurrences or circumstances that have the probability of influencing the aims, deliverables, schedule, budget, or quality of the project. They have the opportunity to arise from both internal or external categories, and if not addressed effectively, they are able to result in delays of the project, overruns of the cost, and overall failure.
The most usual risks in project integration management are scope creep, resource constraints, technical issues, communication breakdowns, organizational change, and external factors. These must be handled very well by the project and better predicted ahead of time to lessen or totally eradicate their effects on the task.
The risk management method must be combined into the project management plan and must be kept an eye on during the entire duration of the project to guarantee that the risks are determined and fixed immediately.
Changes are in the areas of project integration management that pertain to alterations or modifications made to the scope, schedule, budget, or other project management activities of the project. Changes are happening because of a lot of varying elements, which include shifts in project requirements, stakeholders' anticipations, market conditions, or other circumstances that failed to be foreseen by the manager and the group.
Changes are able to impose both positive and negative influences on the project in general. Positive changes are capable of leading to enhanced project results, elevated stakeholder satisfaction, and better alignment with project aims. On the other hand, negative changes have the capacity to result in project delays, scarcity of allocated resources, and decreased stakeholder satisfaction.
The key aspects of managing changes in project integration management are a change management plan, change control board or CCB, and change request form. Furthermore, they have impact assessment, change approval process, change implementation, and change tracking.
Stakeholders in terms of project integration management are the individuals or groups of people who have imposed an attraction or participation in the project and have the capacity to impact or be influenced by the outcome of the project. They are categorized into either internal or external groups to the organization and include individuals or groups such as the project group, project sponsor, clients, manufacturers, regulatory bodies, shareholders, and community groups.
Outstanding stakeholder management is important in project integration management to guarantee that all stakeholders have interacted, their necessities are satisfied, and their anticipations are matched with the aims of the project. Project managers are able to make sure that the task is accomplished within the deadline, within funds, and to the satisfaction of all stakeholders by determining and engaging stakeholders excellently.
There are a lot of ways that a project manager can succeed with project integration management. Firstly, a project manager must build understandable project aims and coverage. Furthermore, the purpose and anticipated outcomes must be defined very well. It aids in making sure that each member of the project group is able to match the components of goal-setting.
Secondly, a project manager must develop a comprehensive project plan that contains timelines, funds, resources, and risk-handling techniques. The plan must be reviewed and updated regularly within the entire duration of the assignment to be able to adapt to both predictable and unpredictable alterations.
Thirdly, effective communication must be observed by a project manager at all times. It involves consistent assignment updates, progress notes reports, and meetings. Healthy communication with every stakeholder throughout the assignment keeps everyone informed and engaged.
Fourthly, collaboration must be facilitated by a project manager to achieve excellent teamwork. The inability to facilitate collaboration causes individual work and conflicts, which results in mismatched and incompatible outputs.
Lastly, quality management must be practiced by a project manager. The quality of the output being produced by the team is highly valued by the clients. It must be able to satisfy or even surpass the anticipations of those who are intended to receive it.
The challenges of project integration management are listed below.
Scarce Resources: Integration assignments demand a lot of resources, and it becomes struggling to finish the assignment on time and within the funds if the company lacks ample resources, which include budget, workers, or time. It results in delays and cost overruns, which influence the project in a negative way.
Deficient Planning: It refers to the difficulty in maintaining the assignment on track and guaranteeing its success because of a lack of appropriate planning. It occurs when there is no identification of the resources that are needed, a lack of building timelines and milestones, and no expectation and determination of potential issues.
Technological Struggles: It is the challenge that involves incompatibility and malfunction that occurs in integrating technologies in the assignment. It is very crucial because it causes big problems in the assignment as most of the work is reliant on technology. Careful testing and validation must be conducted first to prevent problems with technology.
Absence of Foreseeable Aims and Objectives: It becomes difficult to measure improvement and victory, and stakeholders are not matched to the focus of the assignment if there is an absence of foreseeable aims and objectives. It results in the failure of the assignment later on if the aims and objectives are not clearly determined.
Alteration Management: Assignments frequently have crucial alterations to methods, schemes, and organizational systems, and they result in resistance from workers and other stakeholders if these alterations are not handled efficiently. The inability to keep up and check the changes proposed and made possibly led to the failure of the entire assignment.
Shortage of Executive Assistance: Executive assistance is a very important aspect of the assignment, and the shortage becomes a reason for integration assignment failure. The assignment demands assistance from the top executives, and without it, getting the required resources and making the decisions needed to assure the success of the assignment becomes a struggle.
Flawed Communication and Collaboration: Misunderstanding and unmatched expectations lead to the failure of the assignment brought about by poor communication or stakeholders having conflict working with each other. Integration tasks frequently necessitate the involvement of stakeholders coming from diverse departments or organizations, and effective communication is essential for the victory of the assignment.
The relationship of project integration management to the project management body of knowledge is a component of it. The project management body of knowledge, or PMBOK is a framework that supplies a series of standard project handling and approaches that are usually utilized in the industry. Project integration management is one of the ten knowledge areas of PMBOK, which overviews the methods and actions that participate in incorporating all areas of a project, such as project management processes and project components.
Project integration management is a crucial area of PMBOK, mainly because it guarantees that all project management activities are able to match and combine to reach the set aims of the project. The activities in project integration management are creating a project charter, crafting a project management plan, guiding and handling project work, and evaluating and manipulating project work. Furthermore, it includes performing integrated change control and ending the project.
Yes, project closure is part of the project integration management. It is the concluding stage of the project integration management and has the official conclusion of the project or phase. The project closure possesses the activities like proving that all project deliverables have been accomplished and received, acquiring formal acceptance of the project or phase, and collecting project records and learning earned.
The project closure stage is a crucial part since it makes sure that the project is officially ended and that none of the deliverables has been rejected or denied by the stakeholders. Furthermore, it supplies a chance for the project group to ponder on the successes and struggles of the project and determine the learning earned that is applicable to upcoming projects.
Yes, the project manager is responsible for the project integration management process. It is the one who is obliged to incorporate all areas of an assignment and guarantees that every single procedure is merged efficiently. Furthermore, the project manager is the one who assures that the assignment is appropriately monitored and handled and that each of the necessary adjustments are done to maintain the alignment of the project. A project manager must be accountable if there are discrepancies or failures that are being experienced within the duration of the execution. Hence, it must do its duties and responsibilities excellently to produce a good output for the stakeholders.
Yes, PMBOK6 and PMBOK7 define the proper project integration. PMBOK6 refers to the sixth edition of the Project Management Body of Knowledge, which gives emphasis on the significance of project integration management. It supplies a model for combining several kinds of project management processes and matching them with the overall technique and approach of the administration. On the other hand, PMBOK7 is the seventh edition of the Project Management Body of Knowledge that takes a more holistic motion to project management, focusing on rules instead of the acts. It highlights the significance of adapting project management practices to the peculiar features of every task and the situation in which it is being performed.
Yad is not just the leader of the Project Management Training Institute (PMTI). He helped to write significant portions of the project management standards worldwide. He is helping PMI right now in reviewing, directing, and leading the development of the 7th edition of the PMBOK® Guide to incorporate the most monumental changes to project management standards in 35 years. He shares his wisdom with readers via the PMTI blog.