Yad Senapathy, PMP December 21, 2022
The responsibility assignment matrix, also known as RAM, is a helpful tool used in project management to identify and clarify the roles and responsibilities of each team member. It ensures that every team member understands their duties and how they fit into the project plan. Using RAM in project management helps define roles and responsibilities within a project team and avoids confusion or overlap. Besides these things, the Responsibility Assignment Matrix also helps improve communication and coordination within the team, leading to a more successful project outcome.
A RAM consists of a grid with four columns: responsible, accountable, consulted, and informed also known as a RACI chart. Each row on the grid represents a specific task or activity within the project, and each column represents a role or responsibility. To help you understand these four columns, we have explained them below.
This column represents the person or team responsible for completing the task. They are the ones who will do the work.
This column represents the person or team ultimately accountable for completing the task. They may not be doing the work themselves, but they are responsible for ensuring it gets done.
This column represents the people or teams who need to be consulted or informed about the task before it is completed. They may have input or expertise that can help in completing the task effectively.
This column represents the people or teams who need to be informed about the task once it is completed. They may not have direct involvement in the task, but they need to be kept in the loop for various reasons.
If you’re creating a RAM, here are a few key considerations to keep in mind.
Following is an example of a responsibility assignment matrix for a new product launch project.
|Conduct market research
|Design product packaging
|Source materials for production
|Set up production line
|Create marketing campaign
In this example, the product manager is the one who is ultimately accountable for the success of the project, while the various teams are responsible for completing specific tasks. The marketing, design, procurement, and operations teams are all responsible for their respective tasks, and they are also consulted or informed as needed by other teams. The executive team is kept informed of the project’s progress.
To sum it up, the responsibility assignment matrix RAM also known as a RACI chart is a valuable tool for any project manager to have in their toolkit. It helps to clearly define roles and responsibilities within a team, which ultimately leads to a more successful outcome for any project.
Yad is not just the leader of the Project Management Training Institute (PMTI). He helped to write significant portions of the project management standards worldwide. He is helping PMI right now in reviewing, directing, and leading the development of the 7th edition of the PMBOK® Guide to incorporate the most monumental changes to project management standards in 35 years. He shares his wisdom with readers via the PMTI blog.